Execution
1. Introduction of Sanplex features
1.1. Core Management Framework
1.1.1 Program
1.1.2 Project
1.1.3 Product
1.1.4 Execution
1.1.5 Management Models
1.2. Dashboard
1.2.1 Getting Started with Tutorials
1.2.2 Quick Add
1.2.3 Notification Center
1.2.4 Effort Tracking
1.2.5 Dashboard - Project and Execution
1.2.6 Dashboard - My Work, Contribution, and Recents
1.2.7 Dashboard - Approval
1.2.8 Contacts
1.3. Program
1.3.1 Program List
1.3.2 Program Kanban
1.3.3 Create Program
1.3.4 Create Sub-Programs
1.3.5 Project Charter Management
1.4. Product
1.4.1 Create Product
1.4.2 Manage Modules
1.4.3 Multi-Branch and Multi-Platform Management
1.4.4 Manage Plans
1.4.5 Manage Requirements
1.4.6 Requirement Reviews
1.4.7 Requirement Status and Phase
1.4.8 Create Releases
1.4.9 Track Progress
1.4.10 Business Requirements and Multi-Level Requirements
1.5. Project
1.5.1 Scrum Project
1.5.2. Waterfall Project
1.5.2.1 Manage Project Phases
1.5.2.2 Project Design
1.5.2.3 Project Matrix
1.5.2.4 Project Reports and Earned Value Management
1.5.2.5 Project Baselines
1.5.2.6 Project Change
1.5.3. Kanban Project
1.5.3.1 Set Up Kanban Projects
1.5.3.2 Configure Kanban Boards
1.5.3.3 Use Kanban Boards
1.5.4 Hybrid Agile Project
1.5.5 Hybrid Waterfall Project
1.5.6. Project Settings
1.5.6.1 Project Setup
1.5.6.2 Project Executions
1.5.6.3 Project Requirements
1.5.6.4 Project Builds
1.5.6.5 Project Tests
1.5.6.6 Project Docs
1.5.6.7 Project Releases
1.5.6.8 Project Reports
1.5.6.9 Project Risks
1.5.6.10 Project Issues
1.5.6.11 Project Opportunities
1.5.6.12 Project Deliverables
1.5.6.13 Project Reviews
1.5.6.14 Project Process
1.5.6.15 Deliverables
1.5.6.16 Quality Assurance
1.5.6.17 Project-specific Workflow Management
1.5.7 Project Templates
1.6. Execution
1.6.1 Product Planning and Task Breakdown
1.6.2 Task Assignment and Daily Tracking
1.6.3 Build Creation and Test Requests
1.6.4 Bug Confirmation and Resolution
1.6.5 Execution Kanban Boards
1.7. Admin Settings
1.8. Workflow

Execution Kanban Boards

2025-12-27 15:52:19
Sanplex Content
375
Last edited by Jing WANG on 2026-09-20 22:40:59
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Summary: Learn how to use Execution Kanban boards to create and assign Stories, Bugs, and Tasks; configure lanes, columns, and WIP limits; import and export tasks; switch grouping views; and move work items through workflow stages using drag-and-drop actions.

Catalog

The Execution Kanban provides a visual way to manage Stories, Bugs, and Tasks associated with an execution.

Use the board selector in the upper-left corner to switch among:

  • All KanBan Boards
  • Parent Story KanBan
  • Story KanBan
  • Task KanBan
  • Bug KanBan

All KanBan Boards displays different work-item types together, while the individual Kanban boards provide focused views for Stories, Tasks, or Bugs.

The Execution Kanban board selector showing All KanBan Boards, Parent Story KanBan, Story KanBan, Task KanBan, and Bug KanBan.

I. All KanBan Boards

All KanBan Boards provides a combined view of the work items managed within the execution. The following sections use this view to introduce common Kanban operations.

1. Create Stories, Bugs, and Tasks from the Kanban

Click Create in the upper-right corner to access creation and linking actions for different work-item types.

The menu includes:

  • Stories: Create Story, Batch Create, Link Stories, and Link Stories by Plan
  • Bugs: Report Bug and Batch Report
  • Tasks: Create Task, Import Bug, Transfer Task, and Batch create task

Items created or linked through these actions are reflected in the corresponding execution views.

The Create menu on All KanBan Boards showing Story, Bug, and Task creation, linking, import, transfer, and batch actions.

On the Story lane, click the Add (+) button in the Backlog column to access:

  • Create Story
  • Batch Create
  • Link Stories
  • Link Stories by Plan

Newly created or linked Stories are added to the Kanban.

The Add menu in the Story Backlog column showing Create Story, Batch Create, Link Stories, and Link Stories by Plan.

On the Bug lane, click the Add (+) button in Waiting Confirmation to select Report Bug or Batch Report.

The Add menu in the Bug Waiting Confirmation column showing Report Bug and Batch Report.

On the Task lane, click the Add (+) button in the Waiting column to select Create Task, Batch Create, or Import Bug.

The Add menu in the Task Waiting column showing Create Task, Batch Create, and Import Bug.

2. Configure and View the Kanban

The toolbar provides direct access to Full Screen and Settings.

The More (⋯) menu also provides board-level actions including Delay, Suspend, Close, and Delete.

The Execution Kanban toolbar showing Full Screen and Settings, with the More menu expanded to display Delay, Suspend, Close, and Delete.

2.1 Kanban Settings

Click Settings to configure the display of the Kanban board.

For Column Width, you can use Fixed Column Width or Adaptive Column Width. For Lane Height, you can select Adaptive or Custom.

The Set Kanban dialog showing fixed and adaptive column width options and adaptive and custom lane height options.

2.2 Full-Screen Mode

Click Full Screen in the toolbar to display the Kanban board in full-screen mode.

Full-screen mode provides a larger view of the board for reviewing work items and execution progress. Press Esc to exit full-screen mode.

The Kanban displayed in full-screen mode with a message indicating that Esc can be pressed to exit full screen.

3. Configure Columns and WIP Limits

Open the More (⋯) menu for a column to access Column Settings and WIP Settings.

Use WIP Settings to configure a WIP (Work In Progress) limit for a column or sub-column. Select No Limit when no WIP limit is required.

A Kanban column menu showing Column Settings and WIP Settings.

For a parent column with sub-columns, the combined WIP limits of its sub-columns must not exceed the parent column WIP limit.

For example, the Development column has a WIP limit of 4, while In Development and Development Completed each have a WIP limit of 2. The combined sub-column limit is therefore 4.

The Development parent column showing a WIP limit of 4, with In Development and Development Completed each configured with a WIP limit of 2.

If a change would cause the combined sub-column WIP limits to exceed the parent column limit, Sanplex displays a validation message and prompts you to adjust the limits.

The WIP Settings dialog for Development Completed displaying a validation message that the total WIP limit of sub-columns cannot exceed the parent column WIP limit.

3.1 Edit Lane Name and Color

Click the More (⋯) menu for a lane. Select Edit Lane Name to rename the lane or Edit Lane Color to change its color.

The same menu also provides Delete Lane.

The lane More menu showing Edit Lane Name, Edit Lane Color, and Delete Lane.

When editing the lane color, select the required color and click Save.

The Edit Lane Color dialog showing the available lane colors and the Save button.

After saving, the selected color is applied to the lane on the Kanban board.

The Story lane on the Kanban board after a new lane color has been applied.

3.2 Set Column WIP Limit

Open WIP Settings for a column and enter the limit in WIP Counts. You can also select No Limit to leave the column unlimited.

For example, the Backlog column can be configured with a WIP limit of 6.

The WIP Settings dialog for the Backlog column with WIP Counts set to 6.

After saving, the column header displays the current item count / WIP limit.

For example, Backlog (5 / 6) indicates that the column currently contains five items and has a WIP limit of six.

The Backlog column header displaying Backlog (5 / 6), indicating five current items and a WIP limit of six.

4. Import and Export Tasks

Sanplex provides task import and export functions directly from the Kanban toolbar.

Click Export to select:

  • Export Task Data to export task data.
  • Export Task Template to obtain the template used for preparing task data for import.

The Export menu on the Kanban toolbar showing Export Task Data and Export Task Template, with Import Task also available on the toolbar.

To import tasks, click Import Task. In the Import Excel dialog, select the completed import file and click Import.

For bulk task imports, export the task template first, enter the task data according to the template format, and then import the completed file.

The Create menu also provides Import Bug and Transfer Task as additional ways to bring work into the Task Kanban.

5. Assign Stories, Bugs, and Tasks on the Kanban

Work items can be assigned directly from the Kanban.

Cards without an assignee display a gray assignee avatar. Hovering over the avatar displays the No Assigned label.

Story cards on the Kanban displaying gray assignee avatars, with the No Assigned tooltip shown for an unassigned card.

Click the assignee avatar to open the Assign dialog. Select a user in Assigned to, optionally add a note, and click Assign.

The Assign dialog for a Story showing the Assigned to dropdown, team members, Note field, and Assign button.

After assignment, the card displays an avatar representing the current assignee.

Story cards displaying assignee avatars with initials after users have been assigned.

II. Story KanBan

Select Story KanBan from the board selector to focus on Stories in the current execution.

The grouping selector provides the following options:

  • Default Group
  • Story Priority
  • Story Category
  • Story Module
  • Story Source
  • Assignee

The Story KanBan with the grouping menu expanded to show Default Group, Story Priority, Story Category, Story Module, Story Source, and Assignee.

Use these grouping options to organize Story cards according to the information most relevant to the current review or planning activity.

III. Bug KanBan

Select Bug KanBan from the board selector to focus on Bugs associated with the execution.

Available grouping options include:

  • Default Group
  • Bug Priority
  • Bug Severity
  • Bug Module
  • Bug Type
  • Assignee

The Bug KanBan with the grouping menu expanded to show Default Group, Bug Priority, Bug Severity, Bug Module, Bug Type, and Assignee.

Bug cards can be moved between available workflow columns by drag-and-drop.

For example, a Bug in Waiting Confirmation can be dragged to Confirmed. During the drag operation, the target position is indicated on the board.

A Bug card being dragged from Waiting Confirmation toward the Confirmed column, with a yellow placement indicator shown in the target column.

IV. Task KanBan

Select Task KanBan from the board selector to focus on Tasks associated with the execution.

The grouping selector provides:

  • Default Group
  • Task Priority
  • Task Type
  • Task Module
  • Assignee
  • Story

The Task KanBan with the grouping menu expanded to show Default Group, Task Priority, Task Type, Task Module, Assignee, and Story.

Task cards can be moved between workflow columns by drag-and-drop.

When a task is dragged from Waiting to the In Development sub-column, Sanplex displays a placement indicator at the target location.

A Task card being dragged from the Waiting column to the In Development sub-column, with a yellow placement indicator shown at the target location.

After the task is dropped into In Development, the Start Task dialog opens.

Review or update Assigned to, Actual Start, Total Cost, Left, and Note, then click Start.

The Start Task dialog showing Assigned to, Actual Start, Total Cost, Left, Note, and the Start button.

After the task is started, it appears in In Development, and the WIP counts displayed in the relevant columns are updated accordingly.

The Task KanBan after a task has been started, with the task displayed in In Development and updated WIP counts shown for Development and its sub-columns.

Tags: Execution Kanban; All KanBan Boards; Story KanBan; Bug KanBan; Task KanBan; WIP Limits; Lane Settings; Task Import; Task Export; Drag and Drop

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